Workspace Move

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A workspace move is required anytime you need a workspace moved out of its current subscription and into an existing or new subscription. A workspace move moves all data from a target workspace in one subscription (source subscription) into an existing or new subscription (destination subscription). Only subscription administrators will be able to see that there are more workspaces and additional users in the destination subscription.

Note: Rally cannot perform a workspace move for a subscription with only one workspace. You can either create a new workspace to serve as the surviving workspace in the subscription or Rally can use the subscription merge process to provide the same end result.

A workspace move entails the following:

  1. You submit a signed order form.
  2. You ensure that all users that need to move with the target workspace have access to only that workspace.
  3. You work with Rally Support to plan the move.
  4. Rally Support schedules and completes the move.
  5. Rally notifies you after the move is complete.

Workspace moves typically take 2–3 hours to complete, during which time the source and destination subscriptions will be unavailable. Data moves between workspaces within one subscription are not considered a workspace move.

Workspace moves are scheduled on Tuesdays and Thursdays after 5 PM EDT and on weekends between 10 AM and 10 PM MDT. Users will not have access to either the source or destination subscriptions during the move.

Note:  The notification email you receive to confirm your move is complete may be delayed; if you are able to log in to Rally, the move is complete and you will be receiving the workspace move complete notification soon.


  • Only users associated exclusively with the target workspace will move with the data to the destination subscription. Users associated with more than just the target workspace will not move with their data. This includes active and inactive workspaces. Administrators must check that users they want to move only have permissions to the target workspace.
  • Subscription administrators will not move with the target workspace. A current subscription administrator that needs to move with the target workspace will need to have another subscription administrator from the source subscription change their administrator permission from Yes to No.
  • Watch the video below to learn how to verify the permissions of your users.

How to Export a List of Usernames

All workspace moves must be submitted by a signed order before a move can be scheduled. If you need to schedule a workspace move and have not submitted a signed order, please contact your Rally sales representative to have the order form sent to you.

Once you have submitted the signed order form, complete the web form below. Rally Provisioning will review the completed web form and contact you to schedule the move.

At the time of scheduling, Rally Support will re-confirm with you that all your users—including all other subscription administrators—are aware of downtime and know not to contact Rally Support for outage issues.

Note: The final scheduling email is the final communication prior to the move taking place. Rally will not send another email prior to the move. You will need to reply to the scheduling email with confirmation that you understand the following:

  • Rally will be inaccessible during the move
  • You are responsible for communicating downtime with your users (click here to watch a video on how to export a list of usernames for email)
  • Confirm the scheduled time and expected duration

Frequently Asked Questions

Q: How does a workspace move work?

A: At a high level, we move (copy) all of the workspace data from the source subscription into the destination subscription. A simplified diagram looks like this:

Q: Does a workspace move cause the artifact ID's to change? Does US4 potentially become US432?

A: No. The the formatted ID (ex: US4) for an artifact is unique to a workspace. This means you can have several User Stories with the same Formatted ID - one per workspace - across your subscription.

Q: Does the artifact revision history get retained?

A: Yes. The tables are moved/copied into the new subscription.

Q: Do OIDs change after the move?

A: No. OIDs remain the same so any queries against them will not need to be updated.

Q: Does cumulative flow data get retained? Can iterative burndown data for an old iteration still be seen?

A: Yes. The tables are moved/copied into the new subscription.



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