Custom Grid

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The Custom Grid app allows you to set up a view of set of work items. You can add multiple copies of the app to a page and set each to display data from multiple projects, iteration, releases, work item types, or other criteria. For example, you can create one app pulling data from dozens of projects and another one focused on a specific project filtered by iteration, release, and so on.

You can choose which fields display inside of the app and (with most fields) edit the values directly by double-clicking. You can also edit the same field on several work items at once with bulk edit mode. You can change the owner of several selected user stories, or associate a group of defects to a user story.


Custom Grid panel

Note:

  • The app can only display one work item type at a time; to view multiple work item types on the same page, install multiple copies of the app
  • Only one value may be entered in the Order field for sorting

Custom queries

The most powerful feature of the Custom Grid app is the Query field. Use SQL-style syntax to write a query with multiple conditions to generate very specific results. For example, you can filter all user stories in project X, completed in iteration Y, owned by user Z, with a tag of A.

Query field

Learn more about writing custom queries:

Examples

High priority defects

High priority defects

This shows open P1 defects. Select Defect as your object. The following columns are used:

  • FormattedID
  • Name
  • Creation Date
  • Environment
    • Used to determine whether a bug is in test or production

The following is then entered in the Query field:

  • ((Priority = "Resolve Immediately") and (State < "Closed")) and (Requirement = null))

Support Top 10

Support top ten

Used for a support team who tags up to 10 items that they would like to be fixed soon. The following columns are used:

  • Rank: Allows re-ranking in the dashboard
  • FormattedID: Click through to the defect details
  • Name and Priority: Determine the severity
  • Number Of Cases: Indicates how many times the issue has been reported (custom field)
  • CreationDate: Determine the age of the bug
  • Project: Determine whether one of the teams has claimed the defect yet

The following is then entered in the Query field:

  • ((Tags.Name = "Top10") AND (State < "Closed"))

Bulk edit

You can edit the field value of multiple work items at once, using bulk edit mode.

To enter bulk edit mode:

  1. Select more than one work item by the checkboxes on each row. The gear menu switches to bulk edit mode bulk icon.
  2. Click the bulk edit mode gear menu and select Edit.
  3. bulk edit
  4. Select the field that you want to edit and select a new value.
  5. Click Apply to edit the selected work items.

Unsupported fields

You can edit most fields, including custom fields. However, some standard fields and types of custom fields are not supported. See the table below for a list of fields that do not display in the bulk edit chooser:

Work item type Fields
All work items
  • Rich text fields (Description, Notes)
  • Rank
  • FormattedID
  • Custom fields
  • Text fields
  • Web link fields
  • Tasks
  • Project
  • Task Index
  • Test cases
  • Rich text fields (Expected Result, Validation Input)
  • Test Case Result
  • Portfolio items
  • Type
  • Bulk parent or associate

    You can add or change the parent of a group of user stories, or associate a group of tasks, defects, or test cases to related work items in a single step.

    To bulk edit the parent or association of a work item:

    1. Select more than one work item by selecting the checkboxes on each row. The gear menu switches to bulk edit mode. bulk icon.
    2. Click the bulk edit mode gear menu and select Choose Parent or Choose Work Product (depending on work item selected).
    3. From the chooser, use the search and filtering options to locate the work item you want to associate or set as the parent.
      Parent chooser
    4. Select the work item and click Choose.

    Note:
    • Portfolio items cannot be bulk parented.
    • Defect suites and test sets cannot be associated to other work items.

    For Developers: 

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